How to store documents, where to store documents?

Documents always accompany a person, starting from birth a person receives a birth certificate, which indicates who his parents are, gender, name, citizenship. Further, the child is observed in the clinic and they start a card with information about health, routine vaccinations.

In order to use medical services in Russia for free, you need a compulsory medical insurance policy (abbreviated as CHI).

From the age of 14, a passport is already issued in Russia. For those who drive a car, documents for driving a car are required. When applying for a job, you need to have a TIN, an insurance certificate, where the employer will deduct pension accruals, you must have a resume.

A person pays for an apartment, a car, pays for various services, prints photographs, all these are documents that need to be stored somehow in the apartment.

All people are different and it is convenient for everyone to store documents in different ways. In our article, we will consider all kinds of storage options for documents. A plan for restoring house order to systematize documents.

First of all, we put all the documents on the work surface. Documents and checks with old dates, for example, payment for an apartment, an intercom, the date of which is 3-5 years ago, can be thrown into the trash can so as not to collect rubbish in the apartment. The old passport, policy, travel documents that have expired also do not need to be stored.

We lay out documents by type: securities, family, household appliances, contracts, invoices, documents for a car, business cards and bank cards.

How to store business cards and bank cards?

Over the course of life, a person uses different types of services so as not to forget the location, it is possible to have a discount, and most importantly, the phone company has a business card.
We leave business cards, bank cards that a person often uses in a wallet.

It is best to take a large straight wallet, the size of a banknote with pockets in order to insert business cards. Material, color and texture optional. Leather wallets are more expensive, but they are not very practical when worn, chips and cracks appear.

Where to store?

Business cards that are needed occasionally are put in a business card holder. It is best to keep a business card holder in a conspicuous place so that all family members can always use it, for example, in the corridor on a coffee table or desk drawer, on a shelf near a computer or in a shoe cabinet.

Usually shoes are stored in a shoebox, but flat shoeboxes with compartments are also suitable for storing other items, for example, you can store umbrellas, slippers, bags, glasses and place a business card holder.

When opening a cash deposit in a bank, a plastic card is issued without fail.A person can bring a sum of money to the bank and put it at interest for a year, he does not need a card. Therefore, we remove this card along with the documents on the contribution to the file and to our personal folder.

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How to store instructions for household appliances?

A person in his life acquires many different devices for himself: a curling iron, curlers, a hair dryer, a cell phone, a car, buys household appliances: a bread maker, a toaster, a microwave oven, an iron, a sender and other devices for use. All devices come with instructions for use. Before using the product, you need to read the instructions for its operation, know what you can do and what you can’t do, what is the warranty period, the return of the goods?

Consider how and where to store instructions for household appliances.

First of all, you need to do sorting, decomposing into small, medium and large. Instructions for devices that are no longer available can be thrown away.

Shoe box.

We take an ordinary cardboard shoe box. The size of the box depends on how many documents you have. If there are a lot of instructions, then it is best to use a long box from under winter boots.

In order for the box to serve for a long time, it is better to glue it with a bag, wrapping paper or use adhesive tape.

We take a box and insert large instructions, then smaller and even smaller. We remove the box with instructions in a closet or pantry, because the box is large, heavy, it is better to put it on the lower shelves.

Plastic container.

You can store documents in a plastic container. From above, make colored separators and indicate devices or make an alphabetical index.

If a person does not throw out the box from under the device, then you can leave the instructions for use inside the box. For example, you can store a sewing machine in a box so that it does not gather dust and leave the instructions there.

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How to store documents at home?

All people have documents: birth certificate, diploma, certificates, payment receipts, policy, contracts, and we will tell you how to store all this correctly in our article.

First of all, we sort by all family members, the documents of mom, dad, children need to be stored separately.
If there are animals in the house, then we also make a separate folder for them.

We buy folders of different colors, sizes, textures and transparent files of different sizes in the stationery store. There are briefcase folders that may be suitable for accountants. Some people keep documents, such as pay stubs, in a photo album.

We take a folder of size A 4 with rings, insert transparent files. We print or plow the name "Anna's documents", "Dima's documents". To separate documents from each other, it is better to take pictures. We find pictures on the Internet or cut out from a magazine.
For example, in a magazine we find a picture depicting a girl with documents, an office, insert the picture into a transparent file, and after it we insert documents related to work: a resume, an agreement that was concluded at work with an employer, a salary statement, TIN and other workers documentation.

First, we insert small files and insert small documents there: a passport, a work book, a pension certificate.

Next, we find another picture and insert the documents that a person needs.

Diploma, a certificate of small size, has a dense base. It can be inserted into a folder with documents, or it can be folded separately into a small box or a dense transparent box.

We take another folder and paste all the documents that relate to health there, we call it “health”.In the folder with the name "apartment" we insert all the documents that relate to the apartment: receipts for paying for the apartment, intercom, purchase of furniture. If a stretch ceiling was installed in the apartment, the balcony was glazed, then all contracts must be kept, because there are contacts, guarantees.

If you are going to inherit, it is better to buy a small folder with files and store everything related to the inheritance in it.

Where to store?

The most optimal place for storing documents is a cabinet, cabinet or TV stand.
On sale there is a desktop box for documents with certain parameters for the height, width and depth of the cell. This box can be placed on a desktop or on a shelf.

If a person works at home and needs a lot of space to store documents, then the best solution would be to buy or make a rack with your own hands, and then arrange folders with documents, boxes.

Securities, documents should not be in a conspicuous place, they need to be hidden from prying eyes. If there are children in the house, then you need to hide documents from them. In infancy, children love to taste everything and can tear anything they have in their hands.

Valuable documents can be stored in a safe or cabinet, you can rent a safe deposit box in a bank.

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How to store documents of clients at work?

To understand how to store customer documents at work, you first need to determine how many documents need to be stored. And what kind of documents? In paper or electronic form.

Paper documents.

If there are not very many clients, for example, the company has just opened, then we take a large folder with rings, make separators with letters, as in a notebook, and insert clients by last name. You can use files to store documents or use a hole punch.

Where to store?

If there are a lot of documents for storage, then you need to make drawers, with letter inserts, into which documents will be folded. Similar storage of documents is used in medical centers.
In ordinary clinics there are racks in which cards with information on the client are stored. Store in alphabetical order.

If the client is not registered in the area, then it can be stored separately, in a regular paper box.

Documents in electronic form.

Now is the age of technology, the Internet and it is best to store documents in electronic form. Thus, you can save space in the room. If one of the clients has forgotten something, he can ask his relatives to send information by e-mail.

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How to store documents for motorists?

To store documents for a car, the best solution would be to purchase an auto organizer. Various types and colors for sale. It has a lot of pockets and each document will be in its place. You can insert business cards into small pockets, as well as discount cards that relate to cars: repair, gas station, tow truck and other information.

Where to store?

A person takes the basic documents for a car (to drive a car) when he is going to leave somewhere. Usually they are stored in a bag - a purse.
Non-core documents, such as a contract for the purchase and sale of a car, documents relating to a car, such as buying wheels, repairing a car, should be put in a transparent file, and then in a folder called “car”.

For cars on sale there is a special organizer for storing things. You can put books, magazines, maps, a bottle of drinking water, children's accessories, toys in it.

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How to store documents for travelers?

There are people who are going on vacation, traveling. All documents must be stored in one place and you can see that all documents are in place and nothing is forgotten.

Transparent zip bags, plastic envelopes with a button.
In such a folder everything will be visible.

Organizer for documents.

On sale you can buy a holder, an organizer for travelers and going on a trip all the documents will be in one place.

Where to store?

If the trip takes place in the near future, then the documents must be put in a conspicuous place. For example, on a TV stand. Provided that there are no small children in the apartment.

If the trip is in a month or more, then put it on the desktop shelf.

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How to store notebooks?

For schoolchildren, students and teachers, documents are notebooks. On the working surface of the table, you can install cardboard, plastic or wooden storage devices for documents (corner rack) and spread out notebooks.
So that schoolchildren and students do not get confused in notebooks, it is better to take different covers for each subject.

Folders, folders, transparent zip bags, a holder for documents can be bought at a bookstore, newsstand, and also ordered from an online store.

Choose the most optimal way to store documents at home, and then all documents can always be found, in case of emergency, tell relatives where they are.

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Photo gallery - how to store documents

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